Complete Homeowner Association Financial Reporting
Monthly and annual financial reporting is made seamless. HOA Accounting Services facilitates the CPA annual review process and reduces their effort. Standard reports include – Balance Sheet by Operating and Reserve fund, Operating Income and Expense to Budget, Reserve Income and Expense to Budget, Actual Income and Expenses spread across 12 months, Aged Delinquency, Check History, Bank Statement Reconciliations, and General Ledger. These reports are clear, easy to read, and provide all the tools necessary for the Association Board of Directors to fulfill their fiduciary responsibilities.
Monthly Billing and Accounts Receivable
We provide clear and timely information to the directors and managing agents to manage the accounts receivable of the association. Courtesy statements are provided notifying owners of their account balance and due date of their assessments. Owners are able to see their account online and pay via echeck or credit card. The association cannot operate without prompt payment of their assessments by the homeowners, so delinquent assessments must be addressed and collection efforts made. Accounts receivables are reduced through timely monthly homeowner billing statements, lockbox services, convenient direct debit “Auto Pay” service to owners, interfaces with collection agencies, on demand balance inquiries and late letters sent to homeowners.
Our Billing Inquiry/Accounts Receivable customer service is available 9:00 a.m. to 4:30 p.m. PST via our toll free number (888) 854-9444 option 1 or via email at service@hoa-accounting.com
Auto Pay – Direct Debit
Treat your association members with the easiest way to stay current with association assessments. HOA Accounting offers a convenient process to electronically debit monthly assessments directly from personal bank accounts with the security of the National Automated Clearing House (NACHA). Our sophisticated automatic payment system collects the exact balance due and is automatically cancelled when the property is transferred.
Do you want to sign up for our free Direct Debit automatic payment service? Please fill out the Direct Debit form below and send it to HOA Accounting Services, 3100 Clayton Road, Concord, CA 94519 – email to service@hoa-accounting.com, or fax to (888) 857-3999.
Click here for the Direct Debit authorization form
Online Member Portal
Provide members and Directors easy access to current accounting and association information via our Online Member Portal. Owners can see their exact balance and recent payment history plus pay via echeck or credit card. Also, Managers and Board members can have access to the membership information plus have the ability to make any documents available to the community for download such as newsletters, meeting minutes, governing documents and announcements.
Online Accounts Payable Services
We scan all invoices, store them digitally and can provide instant access to all invoice history using our online payables lockbox service. Managers and Boards approve payments online and checks are mailed directly to vendor. Use powerful search functions to find historical payments by date ranges, vendors, or even by expense accounts charged. We offer an emergency payment service for situations requiring immediate payments. We also comply with Federal and State reporting requirements by issuing IRS 1099s, IRS 1096 returns, Employment Development Department DE 542 and Board of Equalization Use Tax returns.
Our Accounts Payable department is available 9:00 a.m. to 4:30 p.m. PST at (888) 854-9444 ext 2 or via email at
ap@hoa-accounting.com
Escrow, Realtor, Lender and Appraiser Services
For governing documents, lender certifications, insurance, residency ratios and demands we use HomeWiseDocs.com to provide the most current information about the associations we serve. HomeWiseDocs offers a convenient way to pay using a credit card and provides immediate online access to requested documentation 7 x 24. Our Escrow department is available 9:00 a.m. to 4:30 p.m. PST at (888) 854-9444 ext-3 or via email at escrow@hoa-accounting.com.
If you need assistance with the HomeWiseDocs web site, their customer service number is (866) 925-5004.
Commercial Property Management Software designed specifically for Associations
We use state-of-the-art Vantaca software which is a nationwide leading provider of fully integrated financial accounting software and property management software to the community association and real estate industry.